Africa-South East Asia Chamber of Commerce (ASEACC) – Operations Intern and Personal Assistant (CEO office)

What you will learn

You will support the day-to-day work of the Secretary-General/CEO’s office in terms of being a personal assistant, helping in operations and administration, coordination of meetings, website and social media updating, namecards and email marketing, general finance, filing, record keeping and miscellaneous office work.

The intern will be exposed to a wide variety of learning opportunities, such as:

1. learn digital tools and skills which improve the operational performance of an organisation,

2. Email skills and digital marketing over email and Linkedin

3. Be exposed to networking, events, international relations, and develop a global multi-cultural mindset

Depending on your workload and aptitude, you will also be exposed to similar duties in other companies, businesses, and get to learn about other industries and sectors.

General duties

Digital Assets Management

Manage online databases, mailing lists and learn digital assets management such as websites and social media admin

Website and Linkedin

• rePost daily web articles on Linkedin page

• Upload news and articles on website using WIX and or WordPress

Name-cards and Mailing lists

• Scan, data-entry, and filing of name cards

• Export contacts to a mailing list

• Send out emails using MailChimp or any other mass marketing application

• Send out and write thank you notes

Preparation of PowerPoint slides

Support and Prepare PowerPoint presentation slides in areas related to business, economy, general research

Meetings, Calendering and Scheduling

• Manage and schedule calendaring and schedule

• Arrange for video and audio calls

Procurement, Budgeting and Finance

• Scanning of receipts

• Maintaining proper finance records

• Purchase of office suppliers, equipment

Exposure to business networking & seminars (virtual)

Attend virtual networking conferences and seminars organised by business partners such as Singapore Business federation, and Enterprise Singapore

Your expected competencies and background requirements

• Academic background: Candidates can be from any academic background (Junior College, ITE, Polytechnic, University) with any of the following disciplines i.e. operations, administration, secretarial, business, logistics, marketing

• Highly attentive to details, meticulous to tasks and very well-organised

• Humble, adaptable, open, flexible and willing to learn

• Aptitude: enjoys learning new technology skills and software

Skillset requirements

• Knowledge of WIX (for online website) or WordPress. You can learn on the job.

• Proficient in Microsoft Office, Powerpoint, Excel

• Proficiency in FRENCH is a bonus

Duration

Commitment to a minimum of 6 months full time onsite

Working days

Mon to Fri. Full time

Leave

1 day of leave per month of full-time work done

Reporting to

CEO