Tate Asia Partners LLP – HR Admin Intern

Tate Asia is a leading professional services company that specializes in the search and selection of middle to top-level management talents.

HR Operations & Administration

• Managecertain aspects of HR activities such as On-boarding / Off-boarding formalities, Employment Contract administration, recruitment, etc.
• Administer staff leaves and claims reimbursements in accordance with company policies.
• Maintenance of P-files, policies, employees’ handbook and HR documents etc.
• Ensure all employees’ enquiries are resolved in a timely and effectively.
• Ensure up to-date-HR regulatory compliance legislation is adhered to
• Performing other duties such as liaising with government agencies for EP applications/cancellations, MOM registrations, IRAS related matters as well as Corporate Tax matters for the office and CPF Submissions
• Ongoing internal recruiting
• Welcoming all visitors into the office including clients, candidates, deliveries etc
• DM (Internal Database Search engine) database ‘champion’
• General maintenance ie aircon and lighting, carpeting, pantry area, etc
• Opening / distributing incoming mail and franking outgoing mail
• Office administration including filing / scanning / converting documents / binding / photocopying
• Maintaining general office supplies
• Processing and submission of expense claims
• Planning and managing calendar of the Director.
• Arranging and scheduling interviews between Director and candidates, Director with clients and clients with potential candidates.
• Ensuring contracts issued to clients are accurate based on their agreement with the Director.
• As and when dealing with foreign candidates, assistance is provided in the arrangement of required documentation in a timely manner.
• Maintain candidate records and activities on the database and also maintain the knowledge of the database function.
• Control and process applications: ensure that response area sent to all applicants and that the database is updated and that all candidates are final actioned whether placed or unsuccessful.
• Internet ad posting are completed on a timely manner.
• Accurate invoices are raised at appropriate times and sent out to clients in a timely manner.
• Provide team assistance (eg, phones, helping out in overload situations to other team members). Organising of events if necessary Eg: Lunch receptions, Breakfast Talks and internal functions 

Database Management

• 1st line of IT support
• Registering and updating candidates to the database, logging information and activity
• Formatting documents including CVs, candidate profiles, spreadsheets, reports, proposals etc
• Placement Administration for permanent placements
• Ensuring that timesheets are received on time for payroll processing
• Assist Finance functions such as invoice processing and credit control
• Created and maintained tracking spreadsheets for Finance purposes
• Advertising & CV database coordination
• Client agreement administration
• Maintain Tate’s information including team forecast and revenue forecast
• Adhoc requests from the Consultants