Omnia Office Pte Ltd – Personal Assistant to Director

We are looking for a Personal Assistant, who is meticulous, detail oriented and take ownership of her work to provide personalized secretarial and administrative support in a well-organized and timely manner.

Personal Assistant Responsibilities:

• Assisting Director in his 2 businesses
• Reporting to Director and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of Director and his team.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Adhere to any ad hoc duties assigned.
• Observing best business practices and etiquette.

Requirements:

• It is a must to have proficient knowledge in Excel's formula
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Excellent written and verbal communication skills.
• Outstanding organizational and time management skills
• Great interpersonal skill to communicate with Clients on behalf of Director.
• Attention to details (Detail-oriented and Meticulous) need to be able to scrutinize and plan everything.
• Take great initiative and be dependable.