CJO – Personal Assistant

CJO is a dynamic and forward-thinking organization dedicated providing exceptional financial services

The ideal candidate will be a resourceful and detail-oriented professional with excellent communication skills and the ability to handle confidential information with discretion.

Key Responsibilities:

1. Administrative Support:

   • Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Handle correspondence and communication, including drafting emails, memos, and reports.
   • Prepare and manage documents and presentations for meetings and events.
   • Conduct research and compile information as needed for decision-making.

2. Travel and Event Coordination:

   • Plan and coordinate travel arrangements, including flights, accommodations, and transportation.
   • Organize and manage events, including meetings, conferences, and social gatherings.
   • Ensure all logistics are handled efficiently and effectively.

3. Personal Assistance:

   • Assist with personal tasks and errands, such as managing household services or coordinating personal appointments.
   • Maintain confidentiality and handle sensitive information with discretion.
   • Provide support for personal projects and tasks as requested.

4. Office Management:

   • Ensure that the executive’s office is well-organized and equipped.
   • Liaise with other staff members and departments to facilitate smooth operations.
   • Handle administrative tasks such as filing, data entry, and office supply management.

5. Communication and Liaison:

   • Act as the point of contact between the executive and internal or external stakeholders.
   • Handle phone calls and messages, ensuring timely and appropriate responses.
   • Foster positive relationships with clients, partners, and other key contacts.

• Exceptional organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Excellent time management skills and attention to detail.
• Personal Traits:
  • High level of professionalism and discretion.
  • Ability to work independently and proactively.
  • Strong problem-solving skills and adaptability.