Charles Juay Organisation – Personal Assistant

Job description

Roles and Responsibilities

• Assist Director to oversee her entire business operation and personal matters
• Answering phone calls and redirecting them when necessary
• Making calls to potential client and schedule meetings on behalf of Director (Cold calling)
• Managing the daily/weekly/monthly agenda and arranging new meetings and appointments
• Preparing and disseminating correspondence, memos, and forms
• Preparing slides and all necessary preparation for meetings
• Card design, EDM design, preparing greeting cards and posting necessary documents.
• File and update contact information of clients, suppliers, and external partners (data base)
• Liaising with internal departments
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Support and facilitate the completion of regular reports
• Document expenses and hand in reports
• Manage travel arrangements for Directors
• Check frequently the levels of office supplies and place appropriate orders each month
• Ad-hoc stuff and administrative works assigned

Requirements:

• Ability to work in a fast-paced environment
• Proficient in both English and Chinese
• Must be willing to do cold calling
• Excellent written and verbal communication skills
• Meticulous and responsible in the roles she partakes in
• 1 years’ experience as a secretary to a Director/MD
• Junior
• Familiarity with office organization
• Proficiency in MS Office and Canva

Note: Fresh graduates who are keen to learn are welcome to apply! Looking for individual who met with the above requirements