Amorepacific Singapore Pte Ltd – Admin Officer (Receptionist)

Incumbent will be responsible for general administration duties, as well as managing the front reception desk. He/She will be supporting HR Team in general HR and office administrative task as well.

Key Admin Duties

• Coordinate and assisting in travel arrangements (air ticket, and hotel booking for VIPs, expatriate and local employees)
• Maintaining Singapore Corporate Hotel(s) agreement
• Issuance maintaining records of office staffs/visitor access passes, pedestal key, cupboard key
• Update and maintain office contact namelist & seating floor plan
• Collections of mails from letterbox, sorting and distribution to intended recipient’s department; franking of outgoing mails
• Organize and manage local/international couriers service when required (e.g 1 hours express / DHL)
• Overall office management and furnishing of inventory for office stationeries, equipment, pantry supplies, medical first-aid and infrastructure (e.g maintaining printer paper, toners, shredder, binding machine etc)
• Establish and maintain appropriate telecommunication and information flow systems (e.g visitor appointment, meeting room, video conferencing connection, booking system)
• Managing overall office environment hygiene and cleanliness up-keep (including all meeting/conference/function rooms as well as common spaces in the office)
• Liaise with VMD Team and different vendors on facilities issues in the office
• Purchase/cancellation of office season parking
• Ensure timely submission of RHQ Director’s & MD’s expense claims
• Responsible for company event, eg. D&D, team building activities, annual festive celebration
• Update and maintain office policies as necessary.
• Other ad-hoc duties as assigned

HR Admin Duties

• Administer employee’s insurance claims, new hire announcement introduction email
• Assist in the onboarding of new hires (e.g assignment of office seating & extension line, printing of name cards, conduct office tour)
• Managing full time & part time beauty advisors recruitment process (job posting, screening, shortlisting and arranging of interviews)
• Main support in employee welfare activities

Receptionist Duties

• Welcoming of visitors in a professional manner and directing them to the respective meeting rooms
• Attend to walk-in visitors and handling their needs and enquiries
• Handling phone calls promptly in the Company’s manner and ensuring telephones calls are directed accordingly to specific person/team at all times
• Assist in setting up and coordination of meeting rooms and assist with IT equipment (if necessary)
• Housekeeping and maintain tidiness of reception area as well as all meeting/conference/function rooms and client’s social zones

We Are Looking For

• Diploma in Business Administration / Human resources Management
• 1 year relevant experience in HR/admin support
• Proficient in MS Office
• Possess good interpersonal and communication skills (both written and oral)
• Proactive, pleasant personality and good working attitude
• Able to work independently as well as in a team
• Able to multi-task in a fast-paced environment
• Able to communicate with all levels stakeholders

You'll Be Entitled To

• Vibrant Working Culture
• Quarterly Free Products
• Flexi Claim
• Annual Wages Supplement (AWS)
• Yearly Variable Bonuses