Vallourec Asia Pacific Corp Pte Ltd – Order Management Administrative Trainee

Role Description:

• The trainee reports to both HR Manager/ Director and Commercial Director Process & Project Line Pipe, SEA and interfaces with PLPPI Order Management team and HR/admin staff. The trainee is responsible for administrative support to HR, Sourcing, Admin and Order Management department related to planning and coordinating the daily departmental activities; and performs related work as required.

Specific Responsibilities:

Order Management

• Work in collaboration with Sales Manager / Technical Sales Manager to manage Customer Orders in our administration system.
• Build a database to follow up all commercial offers made by the Sales team with singlee reference system, basic information tracking (Customer, Items, Quantities, prices,...) to improve Commercial Strategy and sales efficiency.

Administrative

• Provide general administrative support to the Finance/Admin/HR/ Sourcing team to include filing, data entry, typing and assisting with the management of communications and paperwork, managing diaries, assisting with travel arrangements/organization, looking after visitors and assisting with general reception and telephone duties, distribution of incoming and outgoing mail, to undertake stock inventory and ordering of stationery and office goods, to participate in training activities, if required
• Assist Manager to make improvements and implement required changes
• Assist Manager to liaise with external agencies relation to administration matters
• Interact and co-operate with all members of the organization, its suppliers and clients/customers
• From time to time he/she may be expected to be part of special projects as are reasonably required of his/her job role.
• Technical Skills and Competencies Trainee will learn during SGUnited Traineeship Programme
• Active participation in Order Management process
• Active participation in general administrative process, streamlines the process by setting up SOP (standard of procedure) , including administrative related to Office, Admin, HR, Finance and Sourcing
• To learn how to communicate relevant information clearly and effectively in written and oral communication through documentation

Requirement:

• Professional Certificate or Diploma Holders in any field.
• No experience is required, training will be provided.
• Newly Graduated Students /Non Mature Mid Career Individuals/ Mature Mid Career Individuals are welcome to apply.

Duration of Traineeship - 12 months

(a) 1st 6 month under SGUnited Traineeship Programme

• Training Allowance: $1,800.00
• Annual leave: 7 days (eligible after 3 month services)
• Sick leave: 7 days (eligible after 3 month services)
• Medical claim: $300.00

(b) 6 months extension under company

• Training Allowance: $1,800.00
• Monthly CPF contribution
• Annual leave: 7 days
• Sick leave: 7 days 
• Medical claim: $300.00

Subject to his/her satisfactory of work performance, the trainee can be converted to permanent position.