Sodexo Singapore Pte Ltd – Administrator + Finance Admin

At Sodexo, we build a better everyday for organisations through people-centric Quality of Life services

• Support Finance Team to collate and prepare information as required for monthly invoice and Sodexo reporting within contractual deadlines.
• Support Finance Team in managinginvoicing roles such as :
  • Ensure adequate formatand content of invoices by category of spend (ATC/NTC/Discrete)
  • Ensure timely invoicing(reduce unbilled revenueas much as possible)
  • Escalate Collections and DO/PO issues
• Support in the elaboration of the necessarydocumentation to ensure delivery of Change Controls, identifying and preparing relevant documents accurately and on a timely basis.
• Assist in the identification of savings initiatives.
• Support in trackingof savings initiatives and discrete work.
• Provide administrative support for the operation of the departments and assists Account Manager in a variety of administrative matters: leaves, attendance records, overtime, payroll, training records, etc.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• Maintains confidential records.
• To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.
• To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files.
• To effectively managesuppliers to ensurethe highest qualityis delivered and the best price negotiated.
• To support the local team with suppliers enrolment in ConstructSecure platform.
• Any other ad-hoctasks as a result of business requirements assigned by the Account Manager.