Rex Marine & Engineering Pte Ltd – HR & Admin Assistant

HVAC company (East) is looking for a proactive HR & Admin Assistant to support day-to-day HR operations and administrative tasks. This role provides exposure to multiple HR functions while offering opportunities to develop your skills and grow within the company.

Key Responsibilities:

HR Support:

• Assist in HR functions across the employee lifecycle (onboarding, confirmation, documentation etc). 
• Prepare HR letters (employment contracts, confirmations etc.) and maintain accurate, up-to-date employee records. 
• Maintain records of staff certifications, training courses (e.g., SSIC, hot work), and entry passes; ensure timely renewal and schedules updates.
• Perform data entry for leave, medical leave, and staff claims (overseas and local) if any.
• Handle employee queries on HR matters professionally. 

 Administrative Support:

 Assist in work pass applications, renewals, and cancellations via WPOL

• Arrange travel-related matters (visas, air tickets, hotel bookings, travel insurance etc) 
• Support managers with ad-hoc HR/admin tasks, including: 

-Sourcing electronic devices, housing or dormitory needs

-Arranging hampers or buffet orders

-Coordinating small-scale company events

Requirements:

• Certificate / Diploma in Human Resource Management or equivalent
• 1–2 years of relevant HR/admin experience
• Proficient in Microsoft Office (Outlook, Words, Excel)
• Meticulous, high integrity, and self-initiative

Other Information

• Location: East Area
• Working days: 5 per week
• Working hours: 08:30 – 18:00 hrs
• Annual leave: 12 days and above
• Medical claim included