Rajah & Tann Singapore LLP – Receptionist

Responsibilities:

• Greet and welcome guests and clients as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures, etc).
• Collect and route mail and hand-delivered packages.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Manage the room booking app effectively.
• Perform other clerical receptionist duties such as filing, photocopying, etc.

Requirements:

• Minimum ‘A’ Levels or equivalent.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Solid written and verbal communication skills.
• Excellent organizational skills.

Attributes:

• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Strong customer service attitude.