Muslimin Trust Fund Association – Executive, Finance

Role Overview: 

The Finance Executive is responsible for supporting the organisation’s financial operations, ensuring accurate accounting, timely reporting, and proper management of donations, payments, and financial records across MTFA and its related entities. 

DUTIES AND RESPONSIBILITIES

1. Donations & Collections Management

• Oversee counting and verification of donations for MTFA and Darul Ihsan, including weekly opening of safes

• Bank in all collections promptly and accurately

• Prepare summaries and journal entries for all collections

• Manage and reconcile online donations (MTFA, Zakat, IKC)

• Issue receipts for donations received via Credit Card and PayNow

• Verify opening of drop-off envelopes for all collections

2. Accounts & Financial Operations

• Assist in month-end closing, including preparation of journal entries

• Perform bank reconciliations, particularly for Zakat accounts

• Prepare Accounts Payable schedules (MTFA, Darul Ihsan, Zakat, IKC, Ihsan Casket)

• Reconcile intercompany transactions and process reimbursements

• Ensure all cash advances are properly tracked and settled

• Maintain and update Residents’ Money Accounts

3. Payments & Disbursements

• Prepare GIRO payments for Ihsan Aid (Fakir/Miskin, Riqab, Bursary) via UOB Infinity system

• Process monthly GIRO deductions for donations (10th and 25th)

• Process cheque payments and other disbursements

• Prepare reimbursements and refunds, including patient transportation claims

4. Compliance & Documentation

• Review and verify financial documents submitted via ApprovalMax across all entities (MTFA, DIO, IKC, Burial, Zakat)

• Ensure proper documentation and compliance with internal controls and financial procedures

5. IKC (Ihsan Kidney Care) Financial Support

• Process monthly patient invoice summaries

• Handle claims submissions to MOH, MediClaim, and insurance companies

• Issue monthly statements of accounts to patients

• Prepare Accounts Receivable schedules

• Process reimbursements for patients’ outstanding balances

• Review all IKC-related financial transactions in ApprovalMax

• Prepare journal entries for IKC bank transactions, prepayments, and fixed assets

• Update reports for SZA Wakaf (Al-Taha Dispensary)

6. General Duties

• Assist in financial reporting and audit preparation as required

• Support continuous improvement of financial processes and systems

• Undertake any other duties assigned by supervisory staff

Requirements

• Minimum Diploma in Accounting, Accountancy, or a related field

• Prior experience in accounting or finance is preferred, but candidates with no experience are welcome to apply

• Proficient in Microsoft Office applications, especially Excel

• Familiarity with accounting systems and platforms (e.g., UOB Infinity, ApprovalMax, or similar) will be an advantage

• Good understanding of basic accounting principles and financial reporting

• Strong attention to detail and accuracy in handling financial data

• Ability to handle confidential information with integrity and professionalism

• Good organisational and time management skills, with the ability to meet deadlines

• Strong interpersonal and communication skills, with the ability to work well in a team

• Self-motivated, responsible, and willing to learn