KLASS Engineering & Solutions Pte Ltd – HR and Admin Assistant (Intern)

KLASS is a reputable Singapore-based organization dedicated to applied Research & Development (R&D) and bespoke solution creation, with a strong commitment to being a trusted partner and a demonstrated track record of robust capabilities in the realm of public safety solution development. 

Job Responsibilities

• Provide support in the recruitment process for various roles (permanent, contract, internship, parttime), including candidate sourcing, interview coordination, and job offers
• Coordinate with both internal and external stakeholders, including various schools, job posting portals and recruitment agencies, to ensure the smooth completion of the entire hiring process.
• Assist with onboarding for new hires and interns, as well as offboarding processes for departing employees.
• Support and manage e-leave administration
• Maintain an accurate and up-to-date employee records within the HRIS system and the company shared folders.
• Ensure personnel files (P-Files) comply with data privacy regulations
• Coordinate employee training arrangements and ensure employee training records are kept up to date (if required)
• Prepare various HR-related documents, including appointment letters, confirmation letters, promotion/increment/bonus letters, transfer/secondment letters, resignation letters, and other related correspondence
• Provide support in organising company events and coordinating with vendors
• Assist in preparing items for company events, such as sourcing, purchasing materials, printing, etc.
• Provide office-related administrative support, including facilities maintenance, office supplies, vendor liaison (e.g., cleaning services, air-conditioning servicing, water dispenser, Copier etc.), restocking pantry items, issuing staff name cards, staff access cards, and booking air tickets for business trips
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
• Support additional projects and ad-hoc duties assigned by the HR & Admin Manager

Job Requirements

• Higher Nitec / Diploma in Human Resource Management, Business in Administration, or a related field
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Good interpersonal and communication skills
• Ability to work independently as well as collaboratively within a team
• Comfortable working in fast-paced environments, with the ability to manage multiple tasks and priorities