Kaplan Higher Education Academy Pte Ltd – Administrative Executive (Entry Level)

Kaplan Higher Education Academy Pte Ltd
Administrative Executive (Entry Level)
Date Listed
06 Sep 2023
Job Type
Entry Level / Junior Executive
Job Period
Flexible Start - Flexible End
Admin / Secretarial
Public Service / Education / Publishing
Location Name
8 Wilkie Road, level 2, Singapore
8 Wilkie Rd, level 2, Singapore 228095
Allowance / Remuneration
$800 - 1,500 monthly
Company Profile

Kaplan is one of the world’s largest and most diverse education providers with over one million students globally. Headquartered in US, Kaplan is part of Graham Holdings (formerly The Washington Post Company) and is its largest subsidiary.

Kaplan in Singapore has students from over 35 countries and regions. As a Lifelong Integrated Learning Partner, we offer over 450 academic programmes for higher learning and professional certification courses for skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted over 95,000 graduates.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values – Opportunity, Knowledge, Support, Integrity and Results – help guide the way we work.

At Kaplan, we provide a stimulating and professional working atmosphere with plenty of room for initiatives and growth.

Job Description

Key Roles and Responsibilities

Student Management (40%)

  • Conducting welcome orientations / inductions (if applicable)
  • Start the class for new modules
  • Responding to students’ emails
  • Conducting class visits
  • Attending student forums / program committee meetings / student feedback sessions
  • Updating students with concise information on time (program updates – course details, result release, graduation information, etc.)
  • Drafting ad-hoc program updates
  • Responding to students’ administrative enquiries / requests
  • Resolving any students’ complaints / feedback
  • Provide good advice / alternative solutions for students when issues arise
  • Bringing students' feedback / issues to the management and recommending solutions
  • Highlighting students with learning difficulties and/or other problems to Academics Team/Student Counselor and recommending action
  • Issuing warning letters for students with low attendance
  • Building rapport with students

University Management (40%)

  • Liaising with universities on students' enquiries / requests
  • Liaising with universities on meetings / events (e.g. student forums)
  • Communicating and negotiating with universities on students' issues / problems (e.g. extenuating circumstances cases, etc.) and lecturers' issues
  • Building relationship with universities

Cross Department Communication (10%)

  • Communicating with other departments (e.g. sales, finance, etc.) for clarification on or resolution of student issues (e.g. request to retrieve exam scripts from Exam Office for appeal cases)
  • Responding to government agencies such as ICA, CPE, Police, etc on time for all enquiries

Teamwork & Personal Development (10%)

  • Communicating regularly with Back-end Counterpart to achieve work efficiency & effectiveness
  • Providing support to other members in the organization wherever necessary
  • Attending training as required
  • Proposing ideas for work improvement


  • At least 1 year of administrative experience
  • Excellent Customer service & communication skill
  • General Administration skill
  • Prior experience in the education industry is preferred 
  • Proficient in Microsoft Office, Excel, and outlook


  • Minimum Diploma Holder

Other Information

Working hour ~ Monday - Friday ~ 10am - 7pm

Work Arrangements ~ Hybrid work environment (3 days WFH 2 days WFO)

Education benefits ~ Fully/Partially sponsored higher education opportunities

Location ~ Singapore - Wilkie Edge (Central Area – Dhoby Ghaut MRT/Little India MRT/Rochor MRT)

If you are passionate about providing efficient and effective administrative support and enjoy working in a dynamic and challenging environment, we want to hear from you. Join our team as an Administrative Executive and take your career to the next level. Apply now!

This position is already closed and no longer available.  You may like to view the other latest internships here.

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