Expertise Technologies Pte Ltd – Administrative Support Executive (Corporate & Industry Partnerships)

Expertise Technologies Pte Ltd is a fast growing Business Process Outsourcing (BPO) company with 20 years of experience who has since grown from its humble beginnings to become a proven and trusted BPO solution provider of a wide range of non-core but essential business processes and back-office functions for organizations in both the private and public arena.

The company’s success and continued growth led to the decision to set up its marine division with its core focus on servicing the oil and gas, shipping and marine industries. By leveraging on its founder’s many years of diving experience as well as his other commercial underwater exposure, this division began to take big strides in this ground.

Today, we have diversified our business further in transportation to meet the local transportation and logistics needs of most industries. 

Join our team in adynamic outsourced project role. We are seeking a detailed oriented and organized individual to support programme administration, stakeholder coordination, campaign/ programme partnership, inventory tracking and processing.

Key Responsibilities

• Coordinate and review programme and vendor submissions to ensure reports, data and supporting documents are complete, accurate and compliant with programme requirements.
• Conduct data validation and audit checks, follow up on discrepancies and clarifications, and consolidate validated reports and documents for internal review, filing and billing.
• Manage programme and logistics inventory records, including inventory requests, movements, deliveries and replenishment.
• Liaise with appointed vendors and conduct periodic inventory checks where required.
• Maintain accurate programme, inventory, audit, risk and administrative records, ensuring documents and supporting materials are properly organised and updated.
• Coordinate with Account Managers, programme teams, Marketing teams, vendors and partners on agreements, fulfilments, proof of deliverables, programme assets and other documentation requirements.
• Support campaign and programme activations, including website update requests, preparation of partner reports and coordination of programme materials.
• Prepare and process internal administrative forms and documentation, ensuring information is accurate before submission for review or approval.
• Provide general programme coordination support, including meeting arrangements, minute taking, follow-ups.
• Any other ad-hoc administrative tasks as assigned.

Requirements

• Diploma or GCE 'A' Level qualification.
• Minimum 1 - 2 years of relevant experience in programme administration, project coordination, administrative support or related discipline.
• Proficient in Microsoft Office applications (e.g. Excel, Word, PowerPoint, and Outlook).
• Excellent organisational, communication, project management, and time management skills.
• Experience in customer service and stakeholder coordination.
• Meticulous with strong attention to details.
• Able to work independently while collaborating effectively within a team.
• Able to manage multiple priorities in a fast-paced environment.

Working time: Monday - Friday, 9 am to 6.30 pm

Working place: Hybrid in Singapore 168937