JobStudio Pte Ltd – Office Operation and Admin Assistant

Company
JobStudio Pte Ltd
jobstudio.com.sg
Designation
Office Operation and Admin Assistant
Date Listed
02 Dec 2023
Job Type
Entry Level / Junior Executive, Experienced / Senior Executive
Full/Perm
Job Period
Immediate Start, Permanent
Profession
General Management
Industry
Human Resources
Location Name
Coleman Street, Jobstudio Pte Ltd, Singapore
Address
1 Coleman St, #06-07, Singapore 179803
Map
Allowance / Remuneration
$2,300 - 3,000 monthly
Company Profile

At JobStudio, we believe in building a genuine relationship with you. We seek to understand you, much like a friend, and to find you the job you deserve.  Here are three reasons why you can count on us to help you find your ideal job:

1. We genuinely care for you.

2. Advantage of a strong network.

3. You deserve the best.

Job Description

Office Operation and Admin Assistant | Office Hours


Key Responsibilities:

  • Housekeeping duties and husbandry in patient waiting area, reception, counters and storerooms etc.
  • Engage and work with vendors to ensure environmental maintenance duties are of satisfactory standards (highdusting, cartons and canisters collection, biohazard collection)
  • Reception duties including handling phone calls and visitors log
  • Ensure all equipments (phone, scanner, photocopier etc) and in good working condition and follow through with repairs requests when necessary
  • Work with IT Department on application/hardware and software issues
  • Creating, labeling and maintaining of files and records pertaining to patient case notes, logistics, transfer cases etc.
  • Update and maintain timely staff training records, BCP Emergency Evacuation file, Consignment Notes, Biohazard details/Call Tree and any other information required by Nursing Services/Human Resource and other Departments
  • Updating of staff tree, biodata, nurse licenses and certificates
  • Raise Service Request for dispatch of items and documents to HQ or other relevant orders
  • Reconcile the weekly/monthly drug consumption by checking inventory and CRM report before submitting to Finance
  • Reconcile the monthly total dialysis session for individual patient in the CRM
  • Perform weekly/monthly stock management duties, ordering, posting of purchase order, invoices etc.
  • Assist in distribution of necessities (eg. EZ-Link Card top-ups, vouchers, forms etc)
  • Assist Finance with invoices, collection of donations, enquiries , audits and petty cash reimbursement
  • Follow up via phone/fax/email on correspondences from other departments
  • Additional administrative duties (ed. update patient contact details, feedback box/form, replenishing Nursing Forms, preparing gift declaration, facility checks, maintaining notice board, wheelchair loan to patients etc)
  • Any other ad-hoc duties assigned by Nurse Manager/Supervisor.

 

Key Responsibilities:

  • Min GCE O' Levels
  • Administrative experience (1 to 2 years preferred)
  • PC literate in Microsoft Office
  • Prior experience in healthcare setting will have added advantage
  • Good interpersonal skills
  • Ability to multi-task and task management
This position is already closed and no longer available.  You may like to view the other latest internships here.

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