JobStudio Pte Ltd – Office Operation and Admin Assistant

Office Operation and Admin Assistant | Office Hours

Key Responsibilities:

• Housekeeping duties and husbandry in patient waiting area, reception, counters and storerooms etc.
• Engage and work with vendors to ensure environmental maintenance duties are of satisfactory standards (highdusting, cartons and canisters collection, biohazard collection)
• Reception duties including handling phone calls and visitors log
• Ensure all equipments (phone, scanner, photocopier etc) and in good working condition and follow through with repairs requests when necessary
• Work with IT Department on application/hardware and software issues
• Creating, labeling and maintaining of files and records pertaining to patient case notes, logistics, transfer cases etc.
• Update and maintain timely staff training records, BCP Emergency Evacuation file, Consignment Notes, Biohazard details/Call Tree and any other information required by Nursing Services/Human Resource and other Departments
• Updating of staff tree, biodata, nurse licenses and certificates
• Raise Service Request for dispatch of items and documents to HQ or other relevant orders
• Reconcile the weekly/monthly drug consumption by checking inventory and CRM report before submitting to Finance
• Reconcile the monthly total dialysis session for individual patient in the CRM
• Perform weekly/monthly stock management duties, ordering, posting of purchase order, invoices etc.
• Assist in distribution of necessities (eg. EZ-Link Card top-ups, vouchers, forms etc)
• Assist Finance with invoices, collection of donations, enquiries , audits and petty cash reimbursement
• Follow up via phone/fax/email on correspondences from other departments
• Additional administrative duties (ed. update patient contact details, feedback box/form, replenishing Nursing Forms, preparing gift declaration, facility checks, maintaining notice board, wheelchair loan to patients etc)
• Any other ad-hoc duties assigned by Nurse Manager/Supervisor.

Key Responsibilities:

• Min GCE O' Levels
• Administrative experience (1 to 2 years preferred)
• PC literate in Microsoft Office
• Prior experience in healthcare setting will have added advantage
• Good interpersonal skills
• Ability to multi-task and task management