Company
JobStudio Pte Ltd
jobstudio.com.sg
Designation
Office Operation and Admin Assistant
Date Listed
02 Dec 2023
Job Type
Entry Level / Junior Executive, Experienced / Senior Executive
Full/Perm
Job Period
Immediate Start, Permanent
Profession
General Management
Industry
Human Resources
Location Name
Coleman Street, Jobstudio Pte Ltd, Singapore
Address
1 Coleman St, #06-07, Singapore 179803
Map
Allowance / Remuneration
$2,300 - 3,000 monthly
Company Profile
At JobStudio, we believe in building a genuine relationship with you. We seek to understand you, much like a friend, and to find you the job you deserve. Here are three reasons why you can count on us to help you find your ideal job:
1. We genuinely care for you.
2. Advantage of a strong network.
3. You deserve the best.
Job Description
Office Operation and Admin Assistant | Office Hours
Key Responsibilities:
- Housekeeping duties and husbandry in patient waiting area, reception, counters and storerooms etc.
- Engage and work with vendors to ensure environmental maintenance duties are of satisfactory standards (highdusting, cartons and canisters collection, biohazard collection)
- Reception duties including handling phone calls and visitors log
- Ensure all equipments (phone, scanner, photocopier etc) and in good working condition and follow through with repairs requests when necessary
- Work with IT Department on application/hardware and software issues
- Creating, labeling and maintaining of files and records pertaining to patient case notes, logistics, transfer cases etc.
- Update and maintain timely staff training records, BCP Emergency Evacuation file, Consignment Notes, Biohazard details/Call Tree and any other information required by Nursing Services/Human Resource and other Departments
- Updating of staff tree, biodata, nurse licenses and certificates
- Raise Service Request for dispatch of items and documents to HQ or other relevant orders
- Reconcile the weekly/monthly drug consumption by checking inventory and CRM report before submitting to Finance
- Reconcile the monthly total dialysis session for individual patient in the CRM
- Perform weekly/monthly stock management duties, ordering, posting of purchase order, invoices etc.
- Assist in distribution of necessities (eg. EZ-Link Card top-ups, vouchers, forms etc)
- Assist Finance with invoices, collection of donations, enquiries , audits and petty cash reimbursement
- Follow up via phone/fax/email on correspondences from other departments
- Additional administrative duties (ed. update patient contact details, feedback box/form, replenishing Nursing Forms, preparing gift declaration, facility checks, maintaining notice board, wheelchair loan to patients etc)
- Any other ad-hoc duties assigned by Nurse Manager/Supervisor.
Key Responsibilities:
- Min GCE O' Levels
- Administrative experience (1 to 2 years preferred)
- PC literate in Microsoft Office
- Prior experience in healthcare setting will have added advantage
- Good interpersonal skills
- Ability to multi-task and task management
This position is already closed and no longer available. You may like to view the other latest internships here.
Related Job Searches:
- Company:
JobStudio Pte Ltd - Designation:
Office Operation and Admin Assistant - Profession:
General Management - Industry:
Human Resources - Location:
Downtown Core
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