J3Cube Pte Ltd – Finance & Admin Support

JCube Institute has a proprietary digital mastery curriculum and belt system to create digital talents (managers and scientists) with digital-first thinking to transform organizations. We revolutionize the education value chain for digital talents, by training for the job. We focus mainly on professional training. 

Help us ensure smooth operations of the organization's work such as:-

• Support registration, document collection, and advisement to potential participants on claims and registration
• Registration and maintaining online records of participant
• Ensure timely invoicing and issuance of receipts
• Basic reconciliation (accounting system and training provided)
• Enlistment and payment to instructors
• Logistics matters ranging from room bookings to facility and security coordination
• Provide regular and timely updates to participants on class schedules, venues, and possible changes to the class dates
• Support preparation of all necessary materials (e.g. attendance list, feedback forms, notes, and guides, etc) prior to the start of the class and during the class itself
• Administration and collation of course evaluation
• Liaison work with instructors for the smooth running of programs
• Preparation of certificates after each program
• Coordinate with participants to prepare and file necessary documents for submission on time to the relevant funding bodies.
• Support planning of timetable and calendar
• Ad hoc system testing, evaluating, and upgrading of processes
• Assist in marketing and logistics preparation and co-ordination activities such as roadshows preparation, company visits, updating of websites and portals, when necessary
• Budgeting
• Procurement

5 working days.