Inspiration Design International School – Administration Intern

Inspiration Design International School is a leading institution in interior design education in Singapore. We are committed to nurturing creativity, fostering innovation, and equipping students with the skills needed to excel in the design industry. 

Job Description

Provided organised and detail-oriented administrative and operational support to ensure the smooth day-to-day functioning of the school. Assisted staff, faculty, and students with administrative matters while maintaining efficient communication, documentation, and office coordination across departments.

Key Responsibilities

1. Managed office supplies, equipment, and inventory by monitoring stock levels and coordinating restocking when required.
2. Assisted in scheduling meetings, appointments, and school events while ensuring proper coordination and logistics.
3. Handled correspondence and internal communications, including drafting emails, memos, and administrative documents.
4. Maintained and updated filing systems, records, reports, and databases to ensure accurate documentation.
5. Performed reception duties such as answering phone calls, responding to enquiries, and welcoming visitors professionally.
6. Provided administrative and clerical support to multiple departments within the school.
7. Assisted with campus documentation, record management, and operational tasks to support daily school activities.
8. Supported projects and ad-hoc assignments as required by management.
9. Ensured smooth internal and external communication across faculty, staff, and students.

Skills & Competencies

1. Administrative Coordination & Office Management
2. Documentation, Filing & Record Management
3. Microsoft Office Suite (Word, Excel, PowerPoint)
4. Scheduling & Event Coordination
5. Customer Service & Front Desk Support
6. Strong organisational and multitasking skills
7. Excellent verbal and written communication
8. Proactive problem-solving and attention to detail
9. Adaptability to varying work schedules