Dulwich College (Singapore) – Accounts Payable Assistant

We regret to inform that only local Singaporean/Singapore PR applicants will be considered for the role.

Dulwich College (Singapore) is looking for an Accounts Payable (AP) Assistant to join its Finance team. The Accounts Payable Assistant is responsible for the day-to-day operation of the Accounts Payable function in the College, to handle all administration on cash, assist in Accounts Payable administration and payment processing.

Accounts Payable (AP)

• Perform AP-related postings, including AP invoice, Outgoing payments and creation of fixed asset master data, ensuring accuracy and completeness in compliance with the College policies and internal approval matrix;
• Obtain and reconcile monthly vendors’ Statement of Account, ensuring AP invoices are posted timely for prompt payments;
• Prepare and monitor weekly and monthly AP reports: bank reconciliation, AP Aging and balance-sheet accounts;
• Monitor open AP related transactions: open invoices, budget requisition and purchase orders;
• Process creation and maintenance of vendors in system;
• Serve as key point of contact for DUCKS and Junior school communications, including related vendors, internal staff and HQ for invoices and payment related matters;
• Work closely with credit card holders to reconcile monthly credit card statements and complete related paperwork approval;
• Reconcile accounting ledgers for month-end reporting;
• Perform Ad-hoc monthly payment processing and send payment advice to vendors, ensuring accuracy of payment;
• Manage filing and archiving of AP documents and admin files.

Cash Handling

• Administer, distribute and reconcile petty cash and cash advances closely with Executive Assistants and Academic Administrators;
• Work closely with all petty cash holders ensuring timeliness of monthly reconciliation, cash distribution and completeness of approval in compliance with the College policies;
• Prepare and reconcile weekly and monthly petty cash reports, including monthly cash count and cash reconciliation reports.

General Ledger

• Prepare and maintain the accounts and financial reports for Friends of Dulwich (FOD), Pioneering Spirit Grant and any other funds or grants.
• Perform fixed asset capitalization for Capex and Construction capital works.

All other duties commensurate with the post.

Requirements:

• Entry level candidates are welcome to apply (on-the-job training will be provided);
• A minimum of one year experience in an Accounting role (preferably AP);
• Experience in any accounting firms would be an advantage;
• Experience of working in a multi-national environment would be desirable.
• Excellent English language skills, both written and spoken, and the ability to work effectively in an English-speaking environment;
• The ability to work independently as a self-starter, and to be a team player;
• The ability to learn quickly and be flexible;
• The ability to work under pressure and to prioritise workload;
• IT Savvy
• Possess a meticulous approach to undertaking duties;
• Able to work with all levels of management and is a team player.

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.

CPE Registration Number: 201027137D

Period of Registration: 09 January 2020 to 08 January 2024