Clarion Events Pte Ltd – Networking Intern

The Networking will assist the Networking Manager in the following activities

• To guest VIPs (C-level executives) that are relevant to our events by phone
• To co-ordinate and manage meetings for key sponsors (Gold and above) of big and huge events.
• To provide sponsors with a truly great experience pre and during the conference and to provide a service element to the networking process.
• To co-ordinate roundtable attendance sheets
• To set up Clarion’s networking app on each event and handle enquiries before and onsite at the event
• Manage meetings, private luncheons, etc for sponsors onsite

1. VIP Guesting

• Event brief with GM/CM/MM to jointly identify profile of VIP and targets required
• NWM to commence guesting process at FC with data supplied by MM
• Regular communication with confirmed VIP guests to ensure their attendance onsite at the event. These VIPs will also be required to do meetings with sponsors who have 1-to-1 meetings
• Weekly updates with GM/CM on target met and status of attendance

2. Networking planning and internal project management

• Communicate with event GM, MM, CM, SM on which sponsors to focus on 20 weeks before event start date.
• Arrange a project meeting with the entire team to confirm strategy, number of meetings for each sponsor, networking areas / infrastructure available on site etc
• Introduction to sponsor to devise if interested in using networking manager
• Attend weekly catch up meetings with the Marketing Director
• Sole point of contact with identified sponsors on all sponsorship matters including 1-to-1 meeting
• Requesting and chasing up wish lists from sponsors to facilitate delivering the right people they want to meet
• Update sponsors schedule using event genie with confirmed meetings
• Onsite meet with sponsors with all confirmed meetings and discuss if they would like to use networking area or take the meeting over to their stand
• Onsite NM facilitates networking and sends text reminders for scheduled meetings
• Check on sponsors if they have stands with a delegate list to set up any extra onsite meetings that NM were unable to confirm before conference start date

3. Jublia networking tool set up and management

• To set up the networking app for events that NWM manages and handle all customer queries pre-event
• Guide customers through the app to show them how to use it, make their own amendments
• To manage meeting concierge onsite and handle all customer queries

Key skills

• Diploma/Degree qualified
  • Customer service focused
  • Good written and verbal communications skills especially over the phone
  • Interpersonal, relationship management and networking skills
  • Attention to detail
  • Problem solving skills
  • Planning/time management/self-organization and self-discipline
  • Initiative - proactive and able to work independently
  • Able to work with others and in a team
  • Dependable – takes responsibility for own actions, keeps commitments
  • Tech savvy