Established in 1986, Austen Maritime Services has been providing ship agency services for three decades to a wide and diverse client base.
While our Company has evolved over the years, our mission to provide quality customer service has steadfastly remained. With the vast and experienced support of Northern Marine and Stena AB behind us from the outset, Austen Maritime Services has grown to become an equipped and trusted ship agency service to the world's leading shipping and offshore companies. With a network of offices across the world, and our state-of-the-art headquarters minutes from the Port of Singapore we are strategically placed to offer the best service to our clients.
Responsible for generating sales invoices and credit notes on time and attending to customers’ queries.
To enter and post sales invoices in the accounting system within the same working day.
Responsible for generating sales invoices after matching against our Sales Order, customers’ Purchase Order and posted shipment in system.
Follow up on invoice discrepancies with Operations and Key Accounts Personnel.
Maintain individual accounts receivables subledger accounts and make adjustment whenever necessary.
Reconcile accounts receivable subledger to general ledger account.
Generate shipped not invoiced report on a weekly basis and follow up to ensure they are invoiced as soon as possible.
Generate credit notes to customers for goods return, damaged goods or wrong billing etc.
Review detailed accounts receivable aged report weekly to identify long outstanding entries and resolve them.
Posted receipts in accounting system and generate receipt vouchers.
Update manual record of cash collected from vessels after posting receipt in system.
Prepare and submit weekly the invoicing KPI report to management.
Scan and email sales invoices and its supporting documents to customers.
Comply with internal controls procedures and processes in line with company’s policies.
Ensure that all activities are carried out in accordance with the company’s Quality, Health, Safety & Environment (QHSE) and Ethics & Compliance policies.
Perform any other duties or projects as requested by the superior.