Achievers Dream Learning Centre Pte Ltd – Office Administrator

Responsibilities

Reception / Front-Desk

• Extend a warm welcome and greeting to prospective customers
• Coordinate and liaise with external parties for receiving of parcels
• Direct students to their respective classes for lessons
• Responsible to orientate prospective customers around the centre

Administrative

• File, photocopying, keep records and ensure data accuracy for the Centre's administrative system
• Responsible for parents’ enquiries (phone / walk-ins)
• Conduct Diagnostic Consultations to share and explain program details to prospective customers
• Prepare Registration Form and assist parents with registration at the counter
• Key in parents / student particulars in Edulabs and QuickBooks and updating payments when required
• Ensure the worksheets are ready for each class (including sorting & printing & stapling)
• Inform the respective teachers on make-up students for the day
• Manage accounting processes and tasks (e.g., daily closing and deposit check)
• Handle weekly / monthly ordering of office supplies (e.g., food, drinks, stationery, files, notes)
• Develop and document business processes and accounting policies to maintain and strengthen internal controls
• Take down meeting minutes during weekly admin meeting
• Ensure the sanitization and cleanliness of the Centre
• Attend to instructions and manage CEO’s calendar when required

Events

• Contribute and conceptualise ideas with administrative team for upcoming events
• Liaise with external vendors for event preparation
• Decorate event space to enhance the outlook of event
• Design of event announcements and posters
• Tear down and clean-up of event space

Human Resource

• Coordinate and arrange face to face interviews with potential candidates
• Print out application form and resume of potential candidates

 Requirements

• Looking to grow long-term career in AD
• A self-starter who can plan, organise, and take initiative to meet job objectives and deadlines independently
• Positive and can-do attitude, driven and passionate about work
• A team player where an individual can understand the dynamics of the team and work together amicably
• Accuracy and attention to detail
• Good time management skills
• Diploma in appropriate field of study or equivalent work experience
• Additional brownie points for candidates with specialised skill sets (e.g., IT, Marketing, Design and Events)