Antares Management Services Pte Ltd – Personal Assistant (Travel Planning)

Antares Management Services Pte Ltd is a Singapore-based recruitment agency providing permanent, contract and temporary staffing solutions across various industries. We connect employers with suitable talent and help candidates find their next career opportunity.

About the role

We are seeking a highly professional, discreet, and resourceful Travel & Personal Assistant to support a senior business leader. This role requires strong organisational skills, sound judgement, and the ability to manage both business and selected personal administrative matters with maturity and confidentiality.

Key responsibilities

• Plan and coordinate end-to-end travel arrangements for the CEO, including flights, accommodation, ground transport, and detailed itineraries, for both business and selected personal travel
• Research and recommend dining options, activities, and experiences aligned with the CEO's preferences for business and selected personal travel
• Coordinate meetings, events, and engagements, including venue sourcing, logistics, and vendor liaison where required
• Manage VIP arrangements such as lounge access, priority services, and special requests
• Prepare and manage travel documentation, including visas, insurance, and related records
• Ensure travel plans are cost-effective, well-organised, and executed with precision
• Track travel and related expenses, manage receipts, and prepare expense claims
• Liaise with Finance Department to ensure timely submission and compliance with internal policies
• Manage the CEO's calendar, appointments, and meeting schedules
• Prepare briefing materials, schedules, and notes for meetings as required

About you

• Relevant experience supporting a senior executive, entrepreneur, or family office
• Strong experience in complex travel planning and logistics
• Highly organised, resourceful, and able to work independently
• Discreet and trustworthy with excellent judgement
• Strong communication skills and professional presence
• Comfortable with occasional after-hours coordination related to travel or urgent matters
• Demonstrated strong ability to handle sensitive business and personal information with highest level of confidentiality

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Gwenneth Kirsten Wee
Reg No. R1545315 | EA: 25C3031 | UEN: 202527765K

Antares Management Services Pte Ltd