Beep Rewards Pte Ltd – Receptionist cum Admin

Responsibilities

Reception & Office Administrative Duties

• Handle inbound calls and emails, directing them to the appropriate personnel.
• Receive, sort, and distribute daily mail, couriers, and deliveries.
• Maintain a neat, welcoming, and organised office environment.
• Manage meeting room bookings and assist with set-up when required.
• Ensure timely ordering and replenishment of office supplies and pantry inventory.
• Coordinate with building management and vendors on office maintenance and facilities matters.
• Support office safety procedures, including participation in fire drills.
• Assist management with administrative tasks including document handling, filing, data entry, and internal coordination.
• Provide HR support in basic record-keeping and employee-related administration.
• Perform other ad-hoc duties as assigned to support smooth business operations.

HR & Finance Support

• Assist in planning and coordinating company events and meetings.
• Schedule, brief, and arrange promoters for roadshows.
• Prepare and maintain records of promoter deployment (attendance, hours, feedback, etc.).
• Coordinate logistics for roadshows, campaigns, and promotional events.
• Serve as the administrative point of contact between promoters and internal teams.
• Assist with basic bookkeeping tasks such as data entry of invoices, expense claims, and payment records.
• Support finance team in preparing simple reports and filing financial documents.

Requirements

• Min 1 years in Administrative
• Basic understanding of administrative procedures and HR work
• Able to work independently and manage time effectively
• Strong organizational and communication skills
• Proficient in Microsoft Office (Excel, Word)