The Solutions Space – Academic Affairs Intern

Job Responsibilities

1. Program Administration

• Support the academic team in the day-to-day delivery of programs.

• Assist in preparing for the academic year, including scheduling, examinations, jury sessions, and other academic processes.

2. Student Affairs

• Track and manage student attendance and input of grades.

• Maintain accurate and up-to-date student records and databases.

3. Curriculum & Event Support

• Help coordinate curriculum-related events such as orientations, seminars, workshops, business games, and other learning activities.

• Oversee event logistics and ensure smooth execution from planning to implementation.

• Liaise with vendors and service providers as needed, ensuring adherence to procurement and finance policies.

• Arrange travel logistics and manage reimbursements, claims, and related payments.

4. Financial & Procurement Processes

• Monitor program-related expenditures and update records in a shared financial tracking system.

• Raise purchase requisitions using the internal procurement platform in compliance with company policies.

5. Administrative & General Support

• Organize and schedule virtual meetings or teleconferences with internal and international teams.

• Record meeting minutes and maintain organized filing systems.

• Ensure necessary supplies and materials are stocked and available.

Requirements

• Experience in Student Support/Academic Administration: Prior experience in student affairs or academic operations is required.

• Strong Organizational Skills: Ability to manage multiple tasks with precision in a fast-paced environment.

• Independent & Collaborative Work Style: A dependable team player who can also work autonomously.

• Technical Skills:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint).

  • Familiarity with Google Workspace (Calendar, Docs, Sheets) is advantageous.

• Event Management: Prior experience planning or supporting events such as seminars, workshops, or study trips is preferred.

• Digital Platform Knowledge: Basic familiarity with platforms like Moodle and Celcat is a plus.

• Decision-Making Abilities: Capable of making initial judgments and presenting informed proposals.

• Vendor Management: Able to review basic vendor contracts, coordinate with external providers, and manage related financial transactions.