The Salvation Army Singapore – Administration Executive

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

We are looking out for committed & passionate individuals who are eager to make a difference to the society to join our organisation.

• Maintain and monitor appointments, meetings, events, project deadlines and other obligations to support the Territorial Secretary for Programme.
• Register, prepare and distribute all incoming and outgoing mail for the department under the direction of the Secretary for Programme.
• Draft confidential correspondence and keep an efficient confidential filing system of correspondence.
• Assist in travel arrangements, including transportation, accommodation & other logistics.
• Assist the Territorial Secretary for Programme during trainings, meetings and events.
• Prepare the agenda and minutes of Programme/Youth Department Quarterly meetings.
• Collate and update a calendar of ministry Special/Significant Events dates.
• Build positive relationships and be collaborative in your engagement with Regional & District HQs, Corps, Centres, and other stakeholders.
• Obtain, collate and dispatch quantities of all publications and resources, to and from Regional & District HQs.
• Ensure proper maintenance/storage and update of all resources in the department and THQ Lord's Chapel.
• Check all Local Officers FORMS received from Regional and District HQs and prepare CERTIFICATES for signatory.
• Prepare the roster for devotions and Fund-Raising schedule.
• Coordinate and produce sponsorship promotional materials & contents including but not limited to videos, graphics, printed posters, banners & etc.
• Prepare monthly mileage report (for Prog Depts vehicle) and prepare Payment schedule for Finance to bill the personal usage of vehicle.
• Facilitate investigation and respond to requests for Family Tracing requests.
• Together with Personnel Dept, update as and when required the TSA Handbook for Leadership and HODs reference.
• Provide annual updates on Territorys Corps and Centres Stats for TSA Yearbook and manual updates throughout the year.
• Order stationaries and create POs and Payment schedules as and when required.
• Carry out any other duties as assigned by the Supervisor and Leadership when required.

Qualifications

• Diploma or Degree with at least 2- 3 years experience in Business Administration or similar role.

Job Requirements

• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Strong analytical and problem-solving skills, meticulous with an eye for detail
• Good interpersonal and communication skills
• Excellent Organizational skills
• Creative and conceptual thinking
• Good writing and graphic design skills

Other Information

• Working Hours: 8.30am to 5.00pm, 5 day work week