Tetsuyu Healthcare Holdings Pte Ltd – Admin, HR & Finance Intern

Tetsuyu Healthcare (THH) is a Singapore based start-up with a vision to transform delivery paradigms in community care through Affordable Innovations. This includes democratizing quality care through new care models and technology.Designed to drive new frontiers in productivity and quality, our solutions include:-- CARES: a holistic care management platform that automates care workflows, documentation and clinical planning.- CARES4CAREGIVERS: a companion mobile application that drives productivity for frontliners or quality of care for caregivers at home.- CARES4WOUNDS: an AI-enabled wound management application that automates and standardizes workflows to assess, manage and monitor wounds. We are EN ISO 13485 certified company with a Quality Management System. THH was awarded the Startup Excellence Award for the Asia Pacific by HIMMS in 2017. We won both the Innovation of the Year Award - Technology and Smart Care Technology Award - Clinical Efficiency in the 8th Eldercare Award 2020. Tetsuyu Healthcare was awarded Grand Prize Winner – Technology and Innovation atthe 2021 Healthy Aging Prize for Asian Innovation for CARES4WOUNDS. CARES4WOUNDS received its CE Mark in 2020 and HSA Class B Registration in 2021.CARES4WOUNDS is an award-winning product that is newly commercialized with market entry plans for entry into numerous countries. The candidate will be responsible for defining and executing its product roadmap to build a competitive edge. He / She will also lead the development of new resources and capabilities to improve the competitiveness and differentiation of the company including AI and Data Analytics.Beyond Singapore, CARES4WOUNDS is targeting a global audience and has already made inroads into Japan and Hong Kong. We are now planning our go-to-market strategies for Australia and China.You will have a chance to work with world-class Clinical and Technical Experts including AI specialists and Scientists in an international setting to advance the product roadmap for CARES4WOUNDS.

Job Summary

We are looking for a proactive and detail-oriented Admin, HR & Finance Intern to support the company’s daily office operations, human resource functions, and finance administration. The role involves managing employee records, recruitment coordination, accounts payable/receivable, invoicing, and general office administration. The ideal candidate should be organised, tech-savvy, detailed-oriented and comfortable working in a fast-paced environment.

Key Responsibilities

1. Administration & Office Operations

• Manage daily office administration and operations, including handling calls, filing, scanning, and document management. 

• Coordinate office maintenance, office supplies, stationery, and inventory management. 

• Issue and deactivate office access cards and PINs. 

• Support office rental renewals, insurance matters, and facility-related coordination. 

• Maintain and update company records, policies, and notices from building management or relevant authorities. 

• Provide administrative support to internal departments and staff activities. 

• Perform ad hoc duties assigned by management. 

2. Human Resource Functions

• Maintain employee records and HR databases. 

• Process monthly claims, leave records, and employee benefits administration. 

• Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications. 

• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes. 

• Handle work pass applications and renewals (WP, SP, EP, etc.). 

• Ensure compliance with Singapore employment regulations and statutory requirements. 

• Assist in implementing and maintaining HR policies and procedures. 

3. Accounts & Finance

• Handle accounts payable (AP) and accounts receivable (AR) functions. 

• Prepare quotation, invoices, purchase orders, payment vouchers, bank transfers, and maintain billing records. 

• Monitor receivables and follow up with clients on overdue payments with clients. 

• Perform bank reconciliations and maintain accurate financial records. 

• Assist with GST reconciliation, payroll monitoring, and statutory submissions. 

• Liaise with external auditors, external accountants for monthly closing and reporting, tax agents, banks, corporate secretary, IRAS, and MOM. 

• Handle all Singapore tax compliance matters including but not limited to CPF, GST, ECI, IR8A, and IR21 submissions. 

Requirements

Education & Experience

• Currently pursuing or have recently completed a Degree or Diploma in Human Resources, Business Administration, Finance, Accounting, or a related field.

• Prior internship or part-time experience in HR or administration is an advantage but not required.

• Possibility of conversion to a full-time position upon successful completion of the Degree or Diploma or internship programme.

• Open to Singapore Citizens, Singapore Permanent Residents, and foreigners holding a Student's Pass who are legally permitted to work in Singapore without requiring employer-sponsored work pass sponsorship.