Talenthrive HR Tech & Business Solutions Pte. Ltd. – Executive Assistant (Higher Education Institution)

Are you an organized and proactive professional looking to support senior leadership in a dynamic higher education environment? This role offers the opportunity to work closely with key decision-makers, manage strategic projects, and facilitate high-level engagements.

As an Executive Assistant, you will provide executive and administrative support to senior leadership, ensuring smooth daily operations, effective communication, and the successful execution of key initiatives.

Executive Assistant (Higher Education Institution) - Fresh Graduates Welcome

Key Responsibilities

1. Executive and Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and review reports, presentations, and correspondence.
• Handle confidential information with professionalism and discretion.
• Serve as a liaison between senior leadership and internal/external stakeholders.

2. Project Coordination

• Support strategic projects, ensuring alignment with institutional goals.
• Track project timelines, deliverables, and budgets, providing regular updates.
• Collaborate with various departments to drive project success.

3. Stakeholder and Relationship Management

• Act as the primary point of contact for senior leadership.
• Manage relationships with academic leaders, industry partners, and other key stakeholders.
• Facilitate seamless communication and collaboration across the institution.

4. Strategic Planning and Research

• Assist in research and data analysis to support decision-making.
• Prepare briefing materials, speeches, and reports for meetings and engagements.

5. Secretariat and Event Support

• Provide secretarial support for key boards and committees.
• Prepare agendas, and minutes, and follow up on action items.
• Coordinate logistics for meetings, events, and engagements.

6. Other Duties

• Assist with general administrative tasks and any other reasonable duties as required.