Sodexo Singapore Pte Ltd – Administrator

Job Summary:

• Support Finance Team to collate and prepare information as required for monthly invoice and Sodexo reporting within contractual deadlines.
• Support Finance Team in managing invoicing roles such as :
• Ensure adequate format and content of invoices by category of spend (ATC/NTC/Discrete)
• Ensure timely invoicing (reduce unbilled revenue as much as possible)
• Escalate Collections and DO/PO issues
• Support in the elaboration of the necessary documentation to ensure delivery of Change Controls, identifying and preparing relevant documents accurately and on a timely basis.
• Assist in the identification of savings initiatives.
• Support in tracking of savings initiatives and discrete work.
• Provide administrative support for the operation of the departments and assists Account Manager in a variety of administrative matters: leaves, attendance records, overtime, payroll, training records, etc.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• Maintains confidential records.
• To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.
• To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files.
• To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.
• To support the local team with suppliers enrolment in ConstructSecure platform.
• Any other ad-hoc tasks as a result of business requirements assigned by the Account Manager.

Knowledge, Skill and Abilities Required:

• Diploma in Admin or Finance 
• New Graduate or 1 year experience in similar or relevant experience may be considered.
• Must be computer literate in Microsoft Office products (Word, Excel, Outlook).
• Strong interpersonal relations ability, excellent oral and written communications skills.
• Excellent time management and teamwork skills.
• Commitment to continuous improvement and best practice.
• Well organized individual.
• Focused on the detail.