SEAMEO Regional Language Centre – Administrative Executive (Hotel)

Responsibilities:

• Perform general administrative and secretarial duties for the General Manager
• Set up and maintain General Manager’s office working files
• Monitor telephone calls and receiving visitors to General Manager’s office
• Manage GMIH’s calendar, schedule meetings and appointments
• Maintain and prepare departmental and business correspondences
• Schedule meetings, draft and disseminate minutes
• Compile monthly management reports and documents for submission
• Handle sensitive and confidential information professionally
• Liaise with Senior Staff for follow up on queries, deadlines, reports and submissions
• Administer and submit training and overtime records
• Prepare monthly and ad-hoc billings, as well as new and renewal tenancy agreements for tenants
• Assist in special projects when required
• Perform any other tasks as assigned by General Manager of International Hotel Division
• To undertake any other duties which may be determined by the Centre Director