Quantum Leap Career Consultancy – Admin Coordinator

Our Client's role of an Admin Coordinator must be able to provide a strong and efficient administrative support to the team on regular administrative work flow processes as well as ad hoc tasks. As well as be a key resource for all departments and be open to accept new tasks.

Admin Coordinator (1 Year Contract) | Luxury Fashion

• Support creation of vendor codes and purchase requisitions for all departments on a regular and timely basis
• Maintain registrations of new products and renewal of existing ones 
• Support Marketing Team on Client Events preparation (e.g. packing and arranging delivery of gifts) and ensure smooth executions on event days (setup, vendor liaisons, etc)
• Actively communicate with Order Processing Team to ensure orders are executed whilst being responsible for the order creations i.e completing and uploading of excel order templates 
• Consolidate staff purchase orders to Receptionist
• Consolidate and pack Anti-Diversion purchases and arrange delivery to Global
• Schedule trade meetings with external partners and meeting setup (products and try on tools)
• Depending on business evolution and needs, be agile to take on additional tasks such as filtering customer care mailbox, coordinating with external vendor for Staff Sales setup etc. 

Job Requirements:

• Minimum 1-2 years of related working experience in retail sector with strong administrative and operational background and know-how
• Good in Office applications especially Excel and Powerpoint