Pinnacle Business Solutions Pte Ltd – Corporate Secretarial Assistant / Executive

Job Description

As a Corporate Secretarial Assistant/Executive, you will be responsible for handling a portfolio of clients and ensuring full compliance with statutory and regulatory requirements. Your key responsibilities include:

• Assist with incorporation of companies, registration of foreign entities, striking off companies, etc;
• Draft directors/shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ad-hoc corporate secretarial documents;
• Ensure proper and timely filing of statutory forms/returns with relevant authorities (ACRA/ IRAS/ MOM);
• Attend to meetings and draft minutes of directors and shareholders;
• Maintenance and updating of corporate records and statutory registers as required by the Companies Act and other relevant legislations;
• Assist in application of work passes with the MOM and other visa application;
• Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies or professional bodies;
• Liaise with clients, auditors, and government agencies on corporate secretarial and compliance matters;
• Assist with KYC reviews, due diligence, and ensuring AML/CFT compliance;
• Ensure timely billing and collection; and
• Support the team in ad-hoc corporate projects and administrative duties as may be assigned from time to time.

Requirements

• Relevant diploma, university degree, ICSA, LLB or other relevant qualification
• Candidate with ICSA qualification or currently pursuing ICSA course will be an added advantage
• Good understanding of Singapore Companies Act
• Able to work independently
• Excellent time management and problem solving skills
• Organised, meticulous and good time management skills
• Good team player
• Strong verbal and written communication skills