Our Second Nature Pte. Ltd. – HR & Finance Administrator

Job Description & Requirements:

We're looking for a meticulous and detailed individual with a flair for numbers to join our Human Resource & Finance team on a full-time basis. You should be someone who understands the brand and embodies our values.

We offer attractive salary packages, benefits and career growth potential. The current position offered will be HR & Finance Administrator or such other post as determined by the Employer, its holding company or its associate or subsidiary companies (together called the "Group").

Responsibilities include:

a/Human Resource

• Assisting the HR Manager with recruitment activities, including screening resumes and coordinating interviews with relevant personnel in the organisation
• Maintaining accurate and complete employee records and HR documentation
• Drafting employment contracts and HR letters
• Consolidating attendance records and preparing payroll for part-time and full-time employees
• Submitting monthly CPF contributions accurately and on time in compliance with CPF Board regulations
• Handling work pass applications, renewals and issuance where applicable
• Updating and recording changes to staff members' information as required
• Upholding data protection standards in full compliance with PDPA
• Assisting with the submission of any mandatory government-issued surveys and reports
• Assisting the HR Manager with planning employee engagement initiatives, including welfare programs, learning and development, CSR activities, and company retreats to strengthen workplace morale and employee experience
• Reporting to superiors, directors and assisting with any other matters required

b/Office Management

• Managing Corppass e-access for the company’s different officers
• Renewing and maintaining records of IP trademark, business licenses and company registration documents for both Singapore and Malaysia
• Managing office supplies, including ordering pantry refreshments and stationary supplies
• Liaising with relevant vendors to ensure a well-maintained workspace

c/Finance

• Processing work orders, supplier invoices, purchase orders, expenses claims and account payments
• Preparing and submitting GST and other periodic tax returns
• Maintaining a digital record of all financial transactions, documents, and supplier information
• Assisting with any other matters required

Skills & Requirements:

• Diploma Business Administration, Human Resource, Accounting or any relevant field
• Practical experience with HRIS (such as Info-Tech) and spreadsheets (such as MS Excel)
• Ability to learn and adapt to new software and processes
• Attention to detail and ability to perform tasks with accuracy and efficiency in mind
• Personable team player with strong communication skills
• Good organisational and time-management skills
• High levels of integrity and ability to handle confidential information
• Love for Our Second Nature is an added bonus!