LTW Designworks Pte Ltd – Admin Cum HR Assistant / Executive

Leading the regional design scene since 1980, LTW is an international studio specialising in luxury hospitality interiors. With a portfolio that includes the world’s top hoteliers and luxury developers, we have designed more than 100 hotels on five continents and currently have over 20 projects in development.

Your role will include but not limited to:

Admin

• Greet guests in a professional manner, serve beverages to guests (if required) and notify staff of guest arrival
• Answer and route all incoming calls in a timely and courteous manner
• Update phone directory
• Handling all incoming and outgoing courier and mail services
• Assist Admin Manager to prepare travel authorization form and make travel arrangement (flights and hotels)
• Apply travel/business visa  and travel insurance for staff
• Prepare and check business expense claims for staff who travelled including of updating project travel records
• Prepare billing receipts and documents for client billing
• Assist in the translation of Chinese emails or documents (if required)
• Responsible for office stationeries and inventory
• General upkeep & maintenance of conference/meeting room and office areas

HR

• Support company-wide activities including staff events
• Monitor staff movement eg staff attendance
• Assist in HR administrative matters such as arrange for interviews, leave application management, new hire onboarding etc
• Maintenance and follow-up of staff records on Timesheet system