Logistics 9 Pte Ltd – Administration

Logistics 9 Pte Ltd. affiliated with Kwality Hkg group of companies has more than 30 years of experience. We have  expanded our operations in South East Asia and will eventually make Singapore our main hub for finance as well as documentation cum Administration.  We are looking for a reliable Secretary / Administrative assistant.

JOB ROLE AND RESPONSIBILITIES:

• provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• maintain electronic and hard copy filing system
• simple book-keeping and account entries (MS excel)
• making of packing lists, invoices, inventory lists ... (MS Excel) **
• open, sort and distribute incoming correspondence (emails, letters)
• perform data entry and scan documents (MS excel) **
• manage calendar for Managing Director
• assist in resolving any administrative problems
• run company’s errands to post office and office supply store
• answer calls and reply emails from customers regarding their inquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for Managers
• maintain office supplies for department

** Proficiency in MICROSOFT EXCEL is a MUST! Spoken and written Mandarin is also a bonus **