IDS Medical Systems (idsMED) Group is an Integrated Medical Solutions Provider of Equipment, Supplies & Services with operations in Hong Kong, Indonesia, Malaysia, Philippines, Singapore, Taiwan, Thailand and Vietnam. It is a member of the Fung Group (revenues of over USD24 Billion in 2014), a Hong Kong-based multinational with operations across 40 economies with over 46,000 employees.
idsMED has a long-standing history and an extensive network covering over 2,000 healthcare institutions including government and private hospitals, day surgery centres, specialist and primary care clinics, laboratories and nursing homes.
idsMED represents world-leading Medical brands including Philips, Maquet, Hill-rom, Smiths Medical and Belimed, providing integrated Solutions covering Marketing, Distribution, Biomedical Engineering and Clinical support.
In line with our growth across Asia, we are inviting dynamic, self-motivated, caring and passionate individuals with a keen sense of responsibility and ethics, to join our Singapore team.
Job Description
To assist and coordinate office administration and procedures to ensure organizational effectiveness, efficiency and safety. The responsibilities include but not restricted managing office procurement, facility management and providing general administrative support to Senior Management Executives.
Office Upkeeping/ Maintenance
- Assist and administer established policies and procedures to ensure the overall health, safety, security, and environment of the organisation
- Manage Cleaning Contractors and Tea Lady
- Liaise with Property Management on issues relating to Building facility
- Assist with office operations and procedures
- Ensure all Furniture and AV systems are put back in the original location and good condition
Office Supplies Procurement and Equipment Maintenance
- Review Suppliers from time to time to ensure quality and cost effectiveness
- Administer the safekeeping of office and equipment leases and negotiate when lease expiry
- Arrange for servicing and maintenance of equipment when necessary
Hospitality Management
- Manage operations of reception, pantry, events, catering services and common end user spaces etc.
- Provide general support to visitors
- Coordinate domestic and international travel, including flight and hotel reservations
Administrative Support to CEO Office
- Administrative support to Group CEO on a “as and when needed” basis
- Any duties as assigned by direct Superior from time to time
Competencies
- Time Management: Excellent time management skills and ability to priorities work
- Communications: Excellent oral, written and inter-personal communications skills in dealing with individuals and groups at all levels
- Functional: Excellent working knowledge of office administrator responsibilities, systems and procedures
- Planning: The ability to manage resources to deliver workplace objectives
- Analytical Ability, Problem Solving & Strategic Thinking: The ability to assimilate and analyse information quickly and accurately and make recommendations for the short- to medium-term
Attributes
- Meticulous and pay attention to detail
- Proactive and committed
- Embrace the idsMed values of Loyalty, Integrity, Balance, Care, Agility, Reliability and Entrepreneurship
- Show a genuine desire to care for others, with a Happy, Engaging, Approachable, Responsible and Trustworthy personality
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- Company:
IDS Medical Systems (Singapore) Pte Ltd - Designation:
Administrative Assistant Intern - Profession:
Admin / Secretarial - Industry:
Healthcare / Fitness / Sports - Location:
Kallang