FTSTAYS – Accounts & Administrative Executive

We are seeking an Accounts & Administrative Executive to manage day-to-day financial operations and maintain efficient office administration. In this dual-function role, you will be responsible for handling routine bookkeeping, processing accounts payable and receivable, performing bank reconciliations, and supporting financial month-end closes. Additionally, you will oversee essential office administrative functions, including vendor liaison, facility coordination, procurement of supplies, and document control to ensure a smooth, well-organized workplace. 

Key Responsibilities:

1. Accounting & Finance (60-70%):

• Process, verify, and reconcile vendor invoices, payment vouchers, and customer receipts. 

• Issue tax invoices, debit/credit notes, and follow up with clients on outstanding payments. 

• Record daily financial transactions and post entries into accounting software 

• Reconcile monthly bank statements, petty cash, and credit card expenses. 

• Verify employee expense claims and reimbursement requests against company policies. 

2. Office Administration (30-40%) 

• Order office supplies, stationeries, and equipment; monitor inventory levels and liaise with vendors. 

• Maintain organized physical and digital filing systems for accounting records, contracts, and administrative files. 

• Liaise with building management, IT service providers, and maintenance contractors. 

• Handle incoming/outgoing mail, assist with meeting arrangements, travel bookings, and receptionist duties when required.