Yanmar Asia (S) Corporation Pte Ltd – HR & GA Process Improvement & Administration Intern

HR Policy Review & Enhancement

• Review existing HR policies across both entities to ensure relevance, compliance, and alignment with organizational goals.
• Identify gaps, inconsistencies, and areas for improvement in current policies.
• Propose enhancements and harmonized policies to support business integration and operational efficiency.
• Ensure policies are updated in line with local labor laws and regulatory requirements.
• Prepare clear and structured policy documentation for management review and implementation.

Benefits & Welfare Comparison

• Conduct research, compilation, and analysis of both companies’ benefits and welfare policies.
• Develop detailed comparison reports outlining key similarities, differences, and identified gaps.
• Provide clear, structured insights to support management decision-making during the integration process.

Job Description (JD) Management

• Review and refine existing Job Descriptions to ensure clarity, accuracy, and alignment with organizational standards.
• Standardize JD format, language, and job structures across all departments.
• Ensure alignment and consistency between documented JDs and actual roles and responsibilities.

General HR & General Affairs Support

• Coordinate and support onboarding and offboarding activities, including preparation of access cards, workstation setup, stationery, welcome materials, and related administrative arrangements.
• Administer and support office security systems, including door access management, CCTV monitoring, troubleshooting coordination, and maintaining access records.
• Maintain and update internal directories, databases, and administrative systems to ensure accuracy of employee and operational information.
• Manage procurement of office and pantry supplies, monitor stock levels, maintain inventory records, and coordinate with vendors to ensure timely replenishment.
• Coordinate company vehicle administration, including servicing schedules, maintenance arrangements, and keeping vehicle records up to date.
• Support general office administration duties, including document management, filing, coordination of deliveries, and handling day-to-day operational requests.
• Provide administrative support for company events, meetings, and staff activities, including logistics coordination and setup arrangements.