EPOS Pte Ltd – Administrative Intern

Job Summary

We are seeking a detail-oriented and motivated Admin Support Intern to assist with the day-to-day administrative functions across Deployment, HR, and Accounts support. This role offers hands-on exposure to various operational processes and is ideal for someone looking to gain real-world experience in office administration within a dynamic work environment.

Key Responsibilities

1. Deployment Support

• Support the preparation and organization of deployment-related documentation.

• Assist in maintaining accurate digital records using cloud-based storage tools.

• Help with inventory labeling, tracking, and basic documentation tasks.

• Learn and perform simple system-related activities such as data entry and configuration support.

• Assist with order coordination and stock monitoring for equipment and supplies.

• Contribute to the upkeep of tracking sheets and operational logs to support team workflows.

2. HR Support

• Contribute to employee engagement activities and assist with staff appreciation initiatives.

• Support onboarding processes by helping manage company assets and welcome materials.

• Assist with organizing and following up on HR-related documents and forms.

• Help track and update leave records using internal tools and calendars.

• Participate in the preparation and handling of internship agreements and other HR paperwork.

• Monitor internal communication platforms and assist in routing important messages to relevant team members.

3. Accounts & Office Support

• Assist with coordinating office maintenance and ensuring a clean, organized workspace.

• Help manage office supply needs, including tracking inventory and placing basic orders.

• Support the review and organization of staff expense claims and supporting documents.

• Gain exposure to basic finance processes, such as payment tracking and client follow-ups.

• Help monitor and record company transportation and delivery-related transactions.

• Assist with answering phone calls and directing inquiries to the appropriate team members.

Requirements

• Strong attention to detail and time management skills.

• Proficient in Microsoft Office and Google Workspace.

• Able to maintain confidentiality and handle sensitive information.

• Good communication and interpersonal skills.

• Self-motivated, responsible, and eager to learn.

• Able to multitask and adapt in a fast-paced environment.