Zookal PTE LTD – Executive Operations Associate

Responsibilities:

• Completes a broad variety of administrative tasks for the Team including managing an extremely active calendar of appointments; completing expense reports;
• Assist with projects on an ad hoc basis. Have the ability to own a project and tackle and problem solve with limited guidance. Perform technical and office administrative duties.
• Plan and accompany executives to important meetings, trips, and events.
• Help lead critical cross-functional initiatives as needed
• Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the executives ability to effectively lead the company.
• Willingness to travel both domestically and internationally.
• Strong attention to details
• Basic accounting knowledge

You are:

• Located in Singapore
• You don’t require explicit instructions to get the job done.
• You do things even when not being asked
• You offer solutions to problems outside the scope of your role.
• You accomplish amazing amounts of important work
• You are results oriented and measure success by the effect you have, not the effort you put in.
• Incredibly bright and ambitious individual, who works well under pressure, has a passion to learn and contribute and wants to thrive in a fast paced environment.
• Exceptional communication and interpersonal skills – poised, professional, bright, and articulate.
• Strong team player, with teamwork skills and a willingness to offer suggestions and improvements to newly developed processes
• Flawless executor of administrative activities, must be highly organized, efficient, and demonstrate superior attention to details. No dropped balls!
• A proven ability to drive projects forward while simultaneously multitasking in an environment with shifting priorities
• Problem solver actively able to find a creative solution efficiently and proactive.
• You quickly take on new tasks, think about them and how they can be done best.
• Trustworthy must have the utmost discretion with access to sensitive company and personal information.
• Possess an ability to multitask and prioritize in a dynamic environment.
• Quick learner have a “knack” for technology – able to figure out new systems and adapt rapidly.

Perks & Benefits

• Salary review every 12 months
• 13 month performance bonus
• Daily office lunches
• Flexible working hours/locations