Yishun Innova Junior College – Library Officer

Contract Period: From 1 January 2019 to 31 December 2019

The on-site full-time Library Officer reports directly to the HOD/ICT and Teacher Library Coordinator and shall fulfill the following duties:

Operational:

• Manage the day-to-day operations of the school MRL and ensure that the day-to-day operations and administration of the school MRL is efficient and that the system, resources and equipment are well maintained.
• Operate the Library Automated Service (LAS) in the area of circulation, cataloguing and online enquiry. Update and maintain accuracy of data in the LAS (e.g. patron information and status / location of library collection).
• Prepare monthly administrative report on library usage, loan statistics, reference enquiries and library activities / programmes to the Library Coordinator.

Collection Maintenance (Print Resources):

• Classify, catalogue and accession new library materials into the LAS.
• Index, archive and update Project Work materials (i.e. Written Report) based on school needs.
• Coordinate with the Tenderer/book contractor in the procurement, selection and delivery of MRL print, as instructed by HOD/ICT or Library Coordinator.
• Work with Library Coordinator to weed school MRL resources once a year to ensure currency, relevance and optimum use of the shelf space.

Collection Maintenance (Non-Print Resources)

• Classify, catalogue and accession new library materials into the LAS.
• Coordinate with the Tenderer/book contractor in the procurement, selection and delivery of MRL non-print materials, as instructed by HOD/ICT or Library Coordinator.
• Ensure the proper cataloguing of non-print resources and that these resources can be accessed by staff and students with ease.
• Work with Library Coordinator to weed school MRL resources once a year to ensure currency, relevance and optimum use of the digital and shelf space.

Reference & Advisory:

• Provide in-depth loan, advisory and information services to students and teachers:
• Assist walk-in users as well as queries made through phone calls or emails
• Help to locate sources of information from print and non-print resources

Programmes:

• Provide administrative and instructional support to teachers in conducting activities, workshops, camps etc. for student librarians such as Librarians Investiture, Community Involvement Programmes.
• Provide administrative support to teachers to conduct school-based Library Programmes/Activities at the College Level.
• Integrate library programmes into the curriculum to promote library and information skills; instruction and reading, including but not limited to:
• Conduct library orientation programmes (including tours) for new student librarians
• Conduct basic user education programmes and information literacy for student librarians to teach them how to search for and evaluate information, as instructed by Library Coordinator or Library CCA Teacher-in-charge
• Promote usage of the school MRL by assisting the Library Coordinator to organise reading activities such as conducting book sharing sessions, book review programmes, Library Week, quizzes
• Publicise library collection, services and activities through library displays, newsletters, and school’s TV message or broadcast system, as instructed by the Library Coordinator.

Housekeeping:

• Define collection and other functional areas with clear layout, directional and informative signage and guides.
• Carry out shelf checking or shelf reading and generate collection statistical report from the LAS.
• Work with the Operations Manager to ensure the cleanliness and orderliness of all areas in the library
• Support HOD/ICT and Library Coordinator to ensure that library rules are enforced as specified in the college handbook.
• Support and monitor the e-booking of discussion rooms and library venues by staff and students.

Other Duties:

• Roster duty with the Library Support Officer should the library opening hours extend into the evenings.
• Any other duties as assigned by the school with regard to MRL.

The Personnel shall minimally have the following qualifications, skills and experience:

• Full GCE ‘O’ or 'A' Level Certificate or its equivalent
• Good computer skills, experience with Office suite of products
• Excellent management of day-to-day operations of the School Media Resource Library

Working Hours and Days (normal & extended)

Monday to Thursday

7.30 am to 5.00pm

Friday

7.30am to 4.30pm

Working Hours and Days (School holidays)

Monday to Thursday

8:30am to 6.00pm

Friday

8:30am to 5.30pm

Inclusive of 1 hour lunch break