Wihelmsen Port Services (S) Pte Ltd – Invoice Administrator

Wihelmsen Port Services (S) Pte Ltd
Invoice Administrator
Date Listed
21 Nov 2022
Job Type
Entry Level / Junior Executive
Job Period
Flexible Start, For At Least 3 Months
Admin / Secretarial
Wholesale Trade
Location Name
186 Pandan Loop, Singapore
186 Pandan Loop, Singapore
Allowance / Remuneration
$1,500 - 1,800 monthly
Company Profile

In Wilhelmsen Port Services, we provide our customers with piece of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.

Job Description

Invoice Administrator (3 Months Contract)

We are looking for an Invoice Administrator to join our company.

The Invoice Administrator will report to the Husbandry Central Agency Manager, South East Asia.

Required experience and skills: 

  • Able to commit for at least 3 months of service, contract renewable subjected to business requirement.
  • Able to start work immediately.
  • Entry level are welcome to apply.
  • NITEC, Higher NITEC in Maritime Business or related discipline.
  • Preferably experience in Shipping Operations.

What you will be doing: 

  • Proactively follow up, collect, check, and allocate supplier’s invoices to correct port call. 
  • Coordinate preparation, checking and finalization of disbursement accounts (DAs) within agreed KPIs (either internal KPIs or those agreed with the Principal). 
  • Ensure DA accuracy and compliance with customers’ DA requirements and WSS Ships Agency Standard Operating Procedures. 
  • Closely follow up with local agents and coordinate resolution of FDA queries and FDA settlement disputes.
  • Ensure that all internal and external requirements related to filing and storing of documentation related to disbursement accounts are fulfilled. 
  • Follow up with customers regarding payments on a regular basis. 
  • Seek advice from SA Credit on best approach. Escalate to Central Agent / Customer Support Agent where required.
  • Daily check to ensure customer payments reflect the correct DA IDs to which the payment relates to assist Cash Collector in funds allocation. 
  • Arranging payments from Principal and to Local Ports, by following up the Principal with balances and coordinating with Cash Collectors for payment allocation. 
  • Send FDA to customer, when required. Register and follow up customer complaints in improvement potential (IP) system.

We offer a culture and work environment of strong leadership, career development and a job that is both challenging and stimulating.

Sounds interesting? If you can see yourself in this role, please let us know why you are our new Invoice Administrator. 

This position is already closed and no longer available.  You may like to view the other latest internships here.

Related Job Searches:

Discuss this Job:

You can discuss this job on Clublance.com #career-jobs channel, or chat with other community members for free:
Share This Page