W2 Industrial Services Hub Pte. Ltd. – Administrative and Logistics Assistant

W2 Industrial Services Hub Pte Ltd is a company that specialises in the supplying of Fire & Gas Detection System / Safety Handling Equipment to various Marine Oil & Gas, Petrochemical and Water & Waste Industries. For more information, please visit our website at www.w2ish.com

• Administrative work including updates of job files, data-entry, filling, indexing, documentation etc.
• Answering of all phone calls and receiving of goods and letters.
• Being the point-of-contact for logistical needs and office supplies in the company, including IT-related purchases.
• Participating in simple accounting practices that includes compilation of suppliers and customer invoices to the accounts department promptly
• Assisting the IT Engineer in ensuring that the current ERP system is functional and in order to cater for inventory control and generation of monthly report.
• To assist in the preparation of delivery order, invoices, purchase order via ERP system including ordering catalogues etc. This includes the co-ordination and tracking of shipment with freight forwarders, principals and customers to ensure prompt delivery and customers’ satisfaction.
• Liaise with insurance agents for insurance claim of goods for any damages or warranty issues with our principals.
• Other relevant activities as the Superior or Manager may deem necessary for the proper functioning of the department.

Requirements:

• Higher NITEC / Diploma in relevant industries
• Minimum of 1 year of working experience preferred
• Possess good communication skills, able to work independently with minimal supervision
• Meticulous, self-motivated, positive working attitude and multitasking
• Able to start on short notice / immediate