United FMO Pte Ltd – Accounts Executive (AP & AR / Billing)

Accounts Executive (AP & AR / Billing)

United FMO Pte Ltd – Singapore

About the Role

We are looking for a meticulous and reliable Accounts Executive to handle both Accounts Payable (AP) and Accounts Receivable (AR), with a strong focus on billing accuracy, vendor management, and timely closing. You will support daily finance operations across our haulage, trucking, and logistics activities, ensuring clean financial records and smooth month-end processes.

Key Responsibilities

1. Billing & Accounts Receivable (AR)

• Prepare and issue invoices based on completed jobs, delivery orders, and customer billing cycles.

• Verify job data from operations to ensure billing accuracy.

• Track customer payments and follow up on outstanding invoices.

• Maintain AR ageing report and submit weekly updates to management.

• Handle credit notes, discrepancies, and billing adjustments where required.

2. Accounts Payable (AP)

• Process vendor invoices and verify supporting documents (POs, DOs, quotations, statements).

• Perform 3-way matching (PO, DO, invoice) where applicable.

• Prepare payment runs for suppliers, contractors, drivers, and service providers.

• Reconcile vendor statements and resolve discrepancies promptly.

3. Financial Administration & Reporting

• Perform bank reconciliation, petty cash reconciliation, and daily cashflow tracking.

• Assist in month-end closing activities and ensure accurate posting of transactions.

• Maintain proper filing of financial documents (digital & physical).

• Prepare simple financial reports when required by management.

4. Compliance & Controls

• Ensure compliance with internal finance SOPs and approval workflows.

• Flag any irregularities or potential fraud in claims, expenses, or vendor invoices.

• Work with auditors and tax agents as needed (GST reporting, audit schedules, etc.).

Requirements

• Minimum 1 year of experience in AP/AR, billing, or finance roles (preferably in logistics or transport).

• Proficient in Microsoft Excel/Google Sheets and accounting software (QuickBooks experience is a bonus).

• Strong attention to detail, accuracy, and time management.

• Ability to work independently in a fast-paced environment.

• Good communication skills when liaising with vendors, drivers, and internal teams.

• High integrity and commitment to reporting discrepancies.

What We Offer

• Competitive salary with performance-based increments.

• Training provided on logistics billing, haulage cost structures, and company systems.

• Supportive work environment with opportunities for growth.

• Exposure to both AP and AR, creating a strong foundation for future finance roles