The Salvation Army Singapore – Administration Executive

• Maintain and monitor appointments, meetings, events, project deadlines and other obligations to support the Territorial Secretary for Programme.
• Register, prepare and distribute all incoming and outgoing mail for the department under the direction of the Secretary for Programme.
• Draft confidential correspondence and keep an efficient confidential filing system of correspondence.
• Assist in travel arrangements, including transportation, accommodation & other logistics.
• Assist the Territorial Secretary for Programme during trainings, meetings and events.
• Prepare the agenda and minutes of Programme/Youth Department Quarterly meetings.
• Collate and update a calendar of ministry Special/Significant Events dates.
• Build positive relationships and be collaborative in your engagement with Regional & District HQs, Corps, Centres, and other stakeholders.
• Obtain, collate and dispatch quantities of all publications and resources, to and from Regional & District HQs.
• Ensure proper maintenance/storage and update of all resources in the department and THQ Lord's Chapel.
• Check all Local Officers FORMS received from Regional and District HQs and prepare CERTIFICATES for signatory.
• Prepare the roster for devotions and Fund-Raising schedule.
• Coordinate and produce sponsorship promotional materials & contents including but not limited to videos, graphics, printed posters, banners & etc.
• Prepare monthly mileage report (for Prog Depts vehicle) and prepare Payment schedule for Finance to bill the personal usage of vehicle.
• Facilitate investigation and respond to requests for Family Tracing requests.
• Together with Personnel Dept, update as and when required the TSA Handbook for Leadership and HODs reference.
• Provide annual updates on Territorys Corps and Centres Stats for TSA Yearbook and manual updates throughout the year.
• Order stationaries and create POs and Payment schedules as and when required.
• Carry out any other duties as assigned by the Supervisor and Leadership when required.

Qualifications

• Diploma or Degree with at least 2- 3 years experience in Business Administration or similar role.

Job Requirements

• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Strong analytical and problem-solving skills, meticulous with an eye for detail
• Good interpersonal and communication skills
• Excellent Organizational skills
• Creative and conceptual thinking
• Good writing and graphic design skills

Other Information

• Working Hours: 8.30am to 5.00pm, 5 day work week