SPH Media Limited – Operations and Management Intern – Business Support

Job Scope:

A key component in supporting the day-to-day administrative and operational activities, with a strong focus on procurement and finance functions. 

● Manage administrative support for sourcing and category management activities for assigned procurement categories (direct/indirect).

● Initiate RFI/RFQ/RFP processes within the procurement system, ensuring accuracy and policy compliance.

● Understand and act on the time-critical nature of PR processing to support urgent project and service continuity needs.

● Coordinate with requestors and Procurement to obtain quotations, prepare purchase requisition documents, and manage approval workflows.

● Execute contractual matters efficiently and in accordance with corporate policies, ensuring timely follow-through.

● Accurately input and update budget codes, cost centres, WBS elements, and GL codes for all transactions.

● Assist with delivery order verification, invoice processing, purchase order matching, resolution of payment discrepancies, and ensure timely follow-up.

● Maintain records, trackers, and documentation related to procurement, contracts, and finance operations, ensuring completeness and alignment with audit and policy requirements.

● Provide general administrative support and assist in cross-functional coordination. Liaise with internal stakeholders and vendors to ensure smooth administrative workflows and timely deliverables.

● Undertake any other ad-hoc duties as assigned.

Job Requirements:

● Microsoft Office; Google Suite

● Meticulous, proactive with strong sense of urgency (particularly in handling time-sensitive purchase requisitions and contract renewals.), and able to manage time-sensitive tasks in a fast-paced environment

● Strong interpersonal skills and responsiveness in cross-functional collaboration.