Smart Door Pte. Ltd. is a Singapore-based renovation and interior solutions company specialising in doors, windows, digital locks, and customised space solutions for residential and commercial properties. We work closely with homeowners, designers, contractors, and property managers to deliver practical, well-designed, and high-quality installations.
Our scope includes main doors, bedroom doors, sliding and bi-fold systems, glass and aluminium works, window solutions, and smart access systems. Beyond supply and installation, we also provide measurement, fabrication coordination, rectification works, and after-sales support — ensuring every project is handled responsibly from start to finish.
At Smart Door, we value reliability, clear communication, and workmanship. We are a growing team that believes in long-term careers, hands-on learning, and building trust with both clients and colleagues. We welcome individuals who are proactive, detail-oriented, and keen to grow with the company.
The Office Administrator provides essential administrative and coordination support to ensure the smooth daily operations of the company. This role supports sales, operations, and management by handling documentation, scheduling, customer coordination, and basic accounts and HR-related tasks.
Key Responsibilities
Administrative & Office Support
Handle day-to-day administrative duties including filing, data entry, document control, and record keeping
Prepare quotations, invoices, delivery orders, and service reports
Manage emails, phone calls, WhatsApp enquiries, and internal communications
Operations & Scheduling
Coordinate installation schedules, site measurements, deliveries, and rectification works
Liaise with installers, suppliers, subcontractors, and customers to confirm appointments
Track job progress and update internal records accordingly
Customer Coordination
Follow up with customers on payments, appointments, and outstanding documents
Handle basic customer enquiries and escalate issues when required
Maintain professionalism in all customer-facing communications
Accounts & HR Support
Assist with simple accounts tasks such as invoicing, payment tracking, and expense recording
Support HR administrative matters including leave records, staff attendance, and basic payroll data preparation
Maintain proper documentation in line with company and MOM requirements
Compliance & Reporting
Ensure proper documentation for warranties, contracts, and service records
Assist in preparing reports for management when required
Support compliance-related documentation where applicable
Requirements
Minimum GCE ‘O’ Level / NITEC / Diploma or equivalent
At least 1 year of administrative experience (construction / renovation industry preferred)
Proficient in Microsoft Office (Word, Excel, Outlook) and messaging platforms
Good organisational skills and attention to detail
Ability to multitask and work independently in a fast-paced environment
Strong communication and coordination skills
Working Hours
5.5 to 6 days work week (subject to company arrangement)
Why Join Us
Stable role in a growing renovation and interior solutions company
Hands-on exposure to renovation, doors, windows, and smart access systems
Supportive working environment with opportunities to learn and grow
Kindly note that only shortlisted candidates will be notified.
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