Presplay Pte Ltd – Event Coordinator

A creative multi-disciplinary company built for the now.

Presplay was founded in 2009 by Beatrice Chia-Richmond, one of Singapore’s leading creative directors in theatre and live events. Specializing in live events production and show management, the team is made up of versatile professionals who believe in providing a quality experience at every step of the way.

From the creative process to management and execution, Presplay’s projects span across a spectrum of local and international projects. From national events like the Singapore Bicentennial Experience (a Multimedia Experiential Event) to sporting events such as the Opening and Closing Ceremonies of the South-East Asian Games at the SportsHub (live, grand spectacle) and WTA Finals in Singapore (2014 to 2019 at the SportsHub).

Other large-scale projects include arts festivals like the Singapore Night Festival (an annual outdoor festival by the National Heritage Board) and the Civic District Outdoor Festival (a festival celebrating arts in the civic district by National Gallery of Singapore in 2017).

We are looking for a proactive, organised and enthusiastic Event Coordinator Intern to support our team in planning, coordinating and executing various events and activities.

This internship offers hands-on experience in event management, from the initial planning stages to on-site event execution. The successful candidate will work closely with the team, vendors and other stakeholders to ensure that events run smoothly and successfully.
Key Responsibilities1. Event Planning & Coordination

• Assist in planning and coordinating events, including corporate events, workshops, roadshows, celebrations and other company activities.
• Support the preparation of event timelines, schedules, checklists and other planning documents.
• Coordinate event logistics, including venue arrangements, catering, equipment, materials and setup requirements.
• Liaise with vendors, suppliers and relevant stakeholders to ensure all event requirements are met.

2. Event Execution

• Provide on-site support during events to ensure smooth operations.
• Assist with event setup, registration, guest management and coordination of activities.
• Troubleshoot and address any last-minute changes or operational issues during events.
• Ensure event spaces are properly set up and maintained throughout the event.

3. Administrative & Documentation Support

• Assist with preparing event proposals, quotations and other related documents.
• Maintain event records, contact lists and coordination schedules.
• Assist with post-event activities, including feedback collection, reporting and evaluation.
• Support other administrative tasks related to event planning and execution.
• What You Will GainHands-on experience in planning and executing different types of events.
• Exposure to vendor management, event logistics and stakeholder coordination.
• Opportunities to develop project management, communication and problem-solving skills.
• First-hand experience in managing events from concept to completion.
• A supportive and collaborative working environment where you can learn and grow.