Oaktree – Office Administrator (Content Creation)

Preferable exp candidates with work exp in JAP / MNC (Chemical Manufacturing)

Office Administrator (Jurong East) $3500 (Content Creation)

Key responsibilities:

• Support day-to-day operations of the office, ensuring a safe and conducive office environment for all staff
• Liaise with 3rd Party service providers (Cleaning Staff) as well as Building Management/Landlord for AC & Lighting
• Liaise with vendors (Office Supplies, Pantry, International Courier, Services) to deliver efficient and cost-effective support for daily operations
• Organize and sort company correspondences including co-ordination of internal and external courier activity
• Support internal visitors to Singapore Office including hotel bookings, visa/invitation letters and general logistics
• Coordinate and support office events and arrangements such as travel logistics and restaurant/venue booking and liaison
• Keeping data up to date – seating plan, office newspaper/magazine subscriptions, servicing/maintenance contracts, new joiners/exits, adding/deletion of travel profiles and staff office access profiles
• Manage welcome packs and carry out administration onboarding for new joiners
• Update & track office administration expenses
• Monitor travel activity and process travel invoices
• Check and process administration invoices
• Monitor inventory and ordering of office supplies (pantry, stationery, courier packages), and ensure healthy inventory
• Key contact point for business travel providers, ensuring staff have high quality and seamless travel experience and manage relationships with hotels and airlines
• Review vendor contracts and arrange for renewal and maintenance servicing
• Provide business support to Senior Executives such as arrangement of travel and hotel bookings, calendar appointments and business claims as required
• Support in facility requirements for adhoc business meetings (AC extension, staff meal arrangement)
• Maintain a professional and welcoming reception area, ensuring external guests are greeted and directed appropriately.
• Responsible for upholding the appearance of the reception area, ensuring it remains clean, tidy, and aesthetically pleasing, creating a positive first impression for visitors.